Job Title: Remote office manager

Location: Fully remote

Department: Administrative

Reports To: Finance manager

Employment Type: Full-time

About Us

With over 5 years of experience, we are an ecommerce agency specializing in innovative, data-driven strategies to drive growth and success for our clients in the done for you dropshipping niche. Our team thrives on collaboration, creativity, and delivering exceptional results.

Position Summary

As an Executive Assistant, you will play a critical role in enabling our executive team to function efficiently and strategically. You will manage schedules, coordinate meetings, handle communications, and support key initiatives, ensuring seamless day-to-day operations in a fast-paced eCommerce environment.

Key Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including monitoring client payments, company expenses etc
• Serve as a liaison between executives, internal teams, and external partners.
• Handle confidential and sensitive information with discretion and professionalism.
• Support in the preparation of reports, spreadsheets, and communications (emails, memos, briefings).
• Assist with HR, finance, and operations tasks as needed, particularly relating to onboarding/offboarding, expense reports, and salary payouts.
• Plan and coordinate team events and company-wide meetings.
• Continuously seek to improve administrative processes and increase efficiency.

Qualifications

• 3+ years of experience as an Executive Assistant, ideally in a startup or eCommerce environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• English at a minimum B2+
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High degree of professionalism and discretion in dealing with confidential information.
• Tech-savvy; proficient with Google Workspace, Microsoft Office, Slack, and project management tools like Click Up
• Experience supporting remote or hybrid teams is a plus.

What We Offer

• Competitive salary
• Flexible remote work environment
• Opportunity to work closely with a passionate leadership team
• Being part of the optimized future of the company