Join our Team in Garching as an Office Administrator - Play a key role in maintaining a professional workspace and outstanding customer service!

Responsibilities:

Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence
Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs
Manage inquiries, respond to questions, and handle complaints with professionalism
Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)
Coordinate meeting room bookings and staff appointments
Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution
Maintain the overall office appearance and functionality, including utilities and workspace readiness
Prepare workstations for new hires and coordinate onboarding workspace arrangements
Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager
Conduct regular inventory checks and ensure proper asset tracking
Assist in local facility management tasks in partnership with the RE&F Manager
Order and maintain stock of office supplies and consumables
Maintain internal RE&F systems and assist with invoice processing
Perform various ad hoc administrative tasks as directed by the line manager

Mandatory Skills Description:

Organisational Skills, Multitasking, Customer Service, Problem Solving, Communication Skills
Excellent English and German (C1 level)

Nice-to-Have Skills Description: